How do I become a vendor at Sound Camp?

Submit the Vendor Application. Be sure to fully complete the form and include any relevant documents, links, and/or media. Incomplete applications may not be considered. 

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What kinds of vendors are you looking for? 

We are looking for unique, ethical, and creative vendors, with priority given to those that are local, sustainable, and aligned with the Sound Camp ethos. Whether you serve food and drinks, sell handmade art and apparel, provide bodywork, host wellness workshops, or offer cosmetic and beauty services — we'd love to hear from you! 

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Are there booth fees? What do they include?

Yes. Booth fees cover site access, infrastructure, waste services, and support. Power and water are available for an additional charge with prior approval. Full fee details will be included in your Vendor Packet. 

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Can I bring my own generator? 

No. Power must be requested through your vendor application and will be supplied by Sound Camp. 

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Can I bring my own tent?

Yes, but it must be approved by Sound Camp in advance. You are responsible for securing your tent with a minimum of 40lb. per leg. Tents and weights are available to rent with prior arrangement. Any vendor displaying a non-approved tent or lacking proper weights will be asked to leave without a refund. 

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Can I display out front of my tent?

No. All displays must remain within your allotted booth space. Vendors found vending outside of their assigned space will be asked to remove the items. Failure to comply will result in a non-negotiable charge for the additional space and may face removal without a refund. 

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Can I play music at my booth?

No. To maintain sound quality, avoid overlap with scheduled performances, and respect neighboring vendors and guests, amplified music is not allowed at vendor booths. 

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What is the standard booth size?

Standard booths are 10'x10'. Custom sizes are available by request for an additional fee. Select "Custom Size" on your application and include your preferred dimensions. Late requests must be emailed to support@soundcamptx.com no later than September 5, 2025. 

Note: While we do our best to accommodate custom requests, approval is not guaranteed. 

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Can I share a booth? 

Yes, shared booths are allowed, but each vendor must submit a separate application and be individually approved by Sound Camp. If applying to share a booth, please include the full name and the business name of the vendor you're sharing with in your application. 

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Can I buy multiple booth spaces?

Yes. Booth spaces are sold in 10'x10' increments, unless prior custom requests have been approved. If you plan to use multiple booth spaces, please indicate so when applying. 

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Can I pay after the event? 

Your booth fees are due no later than September 3, 2025, to secure your spot. Commission payments are due by October 6, 2025. 

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What types of payment can I accept?

Sound Camp is a cashless event. Vendors must use digital payment platforms and report which ones they will use by September 15, 2025. You are responsible for your own POS system and must submit a payment ledger each night. Failure to comply may result in removal, permanent ban from future events, and legal action. 

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What happens if it rains?

Sound Camp is a rain or shine event. In case of severe weather, vendors will be notified by staff. 

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When will I get load-in/load-out details?

Load-in/load-out details can be found in your Vendor Packet upon approval. 

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What if I need more time to load-in or load-out?

If you need additional time outside of your scheduled window, please note this in your application.

 

Can I add to my application after it has been submitted?

Should you need to change anything on your application [e.g., electricity, tent, staffing, etc.] please email support@soundcamptx.com. We will do our best to accommodate requests but cannot guarantee changes. 

 

Where can I find my booth space?

Booth locations and maps will be included in your Vendor Packet. 

 

Can I move my tent after I have been placed?

No. Once assigned, your location is final unless moved by staff for safety or operational reasons.  

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Can I request placement in a specific area?

You may indicate a placement preference in your application, but final booth locations are determined by Sound Camp based on infrastructure, traffic flow, and safety considerations. Placement requests are not guaranteed. 

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Can I park my car on-site?

Vehicles are only allowed during load-in and load-out. All vendors will receive an off-site parking pass and shuttle access. 

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Is there overnight security? 

Yes. 24-hour security will be present throughout the event. However, Sound Camp is not responsible for lost, stolen, or damaged property. Vendors must secure their booths nightly. 

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Can I leave my booth set up overnight? 

Yes, but you are responsible for securing all belongings. Sound Camp is not liable for theft or weather-related damage. 

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Are there insurance requirements to vend at Sound Camp?

All food, drink, and body service vendors must carry general liability insurance and listing Sound Camp as additionally insured. Proof of insurance must be submitted to Sound Camp prior to receiving your credentials. 

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Do I need a health permit to serve food or drink? 

Yes. Any vendor serving food or drink (including non-alcoholic beverages) must have a valid health department permit for Comal County and provide it to Sound Camp by no later than September 3, 2025. 

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Do I need a food handlers certificate? 

Yes. Any vendors and staff that are preparing and serving food and/or beverages must have a valid Texas Food Handlers Certificate. 

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Can I sell water? 

Only food and beverage vendors are permitted to sell water. 

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Can I sell non-alcoholic beverages?

Only food and beverage vendors are permitted to sell soda and other non-alcoholic beverages. 

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Can I sell alcohol? 

Only food and beverage vendors with the following: 

➠ A valid TABC permit (BG or MB)

➠ A Temporary Event Permit (if applicable)

➠ Proof of general liability insurance

➠ TABC-certified servers

➠ Written approval from Sound Camp

...are permitted to sell alcohol. Vendors must clearly display their TABC permit at their booth for the duration of the event. All permits and insurance documentation must be submitted to Sound Camp by no later than September 3, 2025. Unauthorized alcohol sales are strictly prohibited and will result in immediate removal from the event without a refund. 

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Is ice available?

Yes. Ice will be available on-site to vendors free of charge. 

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Will I have access to water? 

Water access is limited and must be requested in your application. If approved, a hookup fee may apply. We strongly encourage vendors to bring their own water containers or tanks for use on-site. 

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Can I serve food without cooking on-site?

Yes. Pre-packaged, shelf-stable foods may be permitted, but they must meet local health department guidelines. All food vendors must still provide proof of health permits and liability insurance. 

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I've still got questions — who can I contact?

We're happy to help! Please email support@soundcamptx.com and we'll get back to you as soon as possible.